Issue link: https://insights.oneneck.com/i/1477879
As helpful as these types of mechanisms may be, they aren't perfect. First, end users might not even realize that those mechanisms exist. Second, Microsoft 365 only retains deleted items for so long. Once that period of time expires, the item is permanently deleted and there is no way of getting it back without restoring a backup. It's also worth noting that the recovery mechanisms that Microsoft provides might not be of any use if a file was accidentally overwritten rather than being deleted. The bottom line is that Microsoft's native recovery tools will likely work at a pinch, but they really aren't well suited for day- to-day use. They simply lack the features and capabilities of a true backup solution. Reason 2: Legal and Compliance Requirements A second reason why you need a Microsoft 365 backup is because it can be really tough to enforce retention policies without one. Many organizations are subject to regulatory requirements mandating that they retain data for a specific length of time. At least some of these regulations were originally designed to require organizations to retain email communications, but such regulations almost always extend to Teams as well. And as we all know, there can be severe financial penalties imposed if an organization fails to retain data for the required length of time. While it's true that not every organization is subject to regulatory data retention requirements, some organizations have their own internal data retention requirements. An organization may wish to ensure for example, that data cannot be permanently deleted unless it is of a specific age. Such requirements can help to protect the organization against malicious users or legal challenges. One of the best ways to make sure that data is retained in compliance with any regulatory or business requirements is to